Statutory Regulations La Confrérie
Statutory regulations La Confrérie
Article 1
1.1 The association bears the name: ‘‘La Confrérie’’.
1.2 It has its seat in The Hague.
1.3 The association was established on January the twenty eighth, nineteen-hundred and fifty-seven.
Objective
Article 2
2.1 The main objective of the association is:
a. to foster and stimulate friendship and understanding among its members.
b. making and strengthening contact with employees of Hotelschool The Hague, Hospitality Business School, after this mentioned as HTH.
c. making and strengthening contact with the industry and alumni of HTH.
2.2 The association attempts to reach this objective by:
a. administering a club bar,
b. organizing events, in the broadest sense of the word, however law-permitting and according to the Statutory regulations and the household regulations.
c. Obtaining several different means which are appropriate, however law-permitting, the Statutory regulations and the household regulations permit this.
Members
Article 3
3.1 The association recognizes members, which means: regular members, former members, extraordinary members, members of merit, honorary members and candidate members.
3.2 Regular members are candidate members, who are inaugurated by the Board after they have fulfilled their candidacy period successfully.
3.3 Former members are those, who by leaving HTH, had the status of a regular member.
3.4 Extraordinary members are those, who have followed a course of HTH as a student, other than the four-year course and have declared the Board of the association to be considered for the extraordinary membership.
3.5 Members of merit are regular members or former members who, due to their special activities for the association, on proposal of the Board, have been appointed as such, with a majority of votes at the General Members Meeting.
3.6 Honorary members are those, who have never been registered as a student at HTH, and who, on proposal of the Board, due to their special merit(s) for the association, have been appointed as such with a majority of votes at a General Members Meeting.
3.7 Candidate members are those, who are registered as a new student of HTH and have announced to the Board in writing that they want to be considered as regular member.
Membership
Article 4
4.1 The membership ends:
a. by death of the member.
b. by resignation of the member.
c. by resignation by the association.
This can take place when a member has finished to fulfil the requirements for membership which are composed in the Statutory regulations, when a member does not fulfil his obligations to the association, and when reasonably cannot be asked of the association to extend the membership.d. by dismissal
The dismissal can only be announced when a member has acted in defiance of the Statutory regulations, the House regulations or the decisions of the association, or has harmed the association on and unreasonable manner.
4.2 Cancellation of membership, as well as denial of membership by the association, is done by the Board, which has to inform the member in writing as soon as possible about the decision. The date of cancellation or denial is to be mentioned. The member is entitled to appear before the General Members Meeting, within one month after receipt. The right to appeal is to be mentioned in the letter. During the appeal period and the actual appeal, the member is suspended.
4.3 The Board of the association reserves the right to suspend any member at their convenience, if there are grounds for suspending the member.
4.4 When a membership ends during a book year, the semi-annual contributions will still have to be paid.
4.5 Cancellation of a membership by a member can only be done in writing and at least 28 days before the end of the last school day of that semester.
4.6 Resignation that is not according to the statement made in the last article, allows for the membership to end the earliest convenient time allowed, following the date on which has been resigned.
4.7 A member can, with immediate consequences, cancel his/her membership within 30 days, after a conclusion in which his obligations have been aggravated and his rights have been limited and become known to him/her; the outcome is then of no importance to him/her.
Obligations
Article 5
5.1 All members are obligated to follow the Statutory regulations, the household regulations and the SESLaC rules.
5.2 Regular members and candidate members, excluding exceptions, are obliged to fulfil the contribution fees within a time limit established by the Board.
5.3 Extraordinary members, excluding exceptions, are obliged to fulfil the contribution fees within a time limit established by the Board.
5.4 Members of merit, Honorary members and Former members are not obliged to pay contribution fees.
5.5 If members, who are obliged to pay contribution fees, decide not to be a member anymore, without taking into consideration their cancellation time, they will remain obliged to pay the contribution fee.
General Members Meeting
Article 6
6.1 The General Members Meeting gets all the authorities that do not belong to any other organ of the association by law or by the Statutory regulations
6.2 The Board call for a General Members Meeting when it considers this necessary or when, according to the law or to the Statutory regulations, it is obliged to do so.
6.3 All members will be acknowledged in writing, with reason, at least 8 days before the meeting will take place.
6.4 The Board is obliged, on written request by at least one tenth of the members, to set up a General Members Meeting within a period no longer than four weeks. If, within 14 days, the Board has no answered to this request, the ones who have done so are allowed to set up a General Meeting themselves, in the way the Board calls for a General Members Meeting.
6.5 In the General Members Meeting all regular members have one vote. Former members, members of merit and honorary members have an advisory vote. Candidate members and extraordinary members have no right to vote and do not have an advisory vote either.
6.6 A member who has the right to vote can have someone else vote by proxy, when acknowledged in writing beforehand. In total, a person may only vote twice, once for themselves and once for the person he/she is representing.
The Board
Article 7
7.1 The association is run by the Board, which exists of 7 board members.
7.2 The Board consist of a Chairman, a Vice-Chairman, a Secretary, a Treasurer, a General Commissioner, a PR Commissioner and a Club Bar Commissioner.
7.3 The Board members will be elected during a General Members Meeting after a period of Board elections.
7.4 The appointment of a Board member will be for at least nine months and for a maximum of thirteen months. The resigning board member will be immediately available for re-appointment.
End of Board membership, suspension
Article 8
8.1 A Board member can be suspended or discharged by the General Members Meeting at any time. A suspension which is not followed by a decision of discharge within three months, will end with this period. The Board can suspend a Board member for urgent reasons, awaiting the decision of the first coming General Members Meeting.
8.2 The Board membership ends as well:
a. by ending the membership of the association
b. by resigning
c. by periodical resignation
Authorities of the Board
Article 9
9.1 The Board is authorized to function all legal action, including deciding to enter into a contract as named in article 44 of Book 2 of the Dutch Book of Civil Law; however, the Board needs a proxy of the General Members Meeting when:
a. entering into a loan
b. entering into a contract for a period of over one year
c. making expenditures which exceed the budget by four hundred and fifty euros (€450, -)
9.2 If the Board is not completely present, it will maintain its functions, undiminished the obligations of the Board to fulfil the vacancy.
Representation
Article 10
The Board represents the association. Two collective acting board members have representative rights.
Board of Trustees
Article 11
11.1 The association has a Board of Trustees, consisting of an even number of persons, at least four. The Board of Trustees determines the number of persons.
11.2 The Board of Trustees consists of a Chairman, a Secretary, a Treasurer and one or more general members.
11.3 The Chairman of the Board is the Chairman of the Board of Trustees.
11.4 The other members of the Board of Trustees are chosen by means of co-optation, provided that with the assignation that what is mentioned about it in the household rules will be taken into consideration.
11.5 The Board of Trustees has the task of supervising the financial policy of the Board and the general procedures within the association. They advise the Board on its request. When fulfilling its tasks, the Board of Trustees focusses on the interests of the association.
11.6 In the case of a negative advice of the Board of Trustees on a predicted decision of the Board, the Board has to take the advice into account. Should the Board and the Board of Trustees not be able to come to a consensus on the matter, the Board is obliged to present the predicted decision to the General Members Meeting. The judgement of the General Members Meeting is final for the decision making of the Board.
Advisory Body
Article 12
Besides a Board of Trustees, the association recognizes a General Advisory Body of which the household rules will determine the compilation, tasks and authorities.
Decision Making
Article 13
13.1 With certain exceptions mentioned in the Statutory regulations and made by law, all decisions made toward organizations of the association will be made by a majority of votes. A majority of votes means: more than half of the votes polled. If there is not a majority of votes by elections of people, a second election will take place between the two people with the highest number of votes.
13.2 Elections of people are in writing, those of matters are verbal, unless the General Members Meeting has decided different upon suggestions of the Chairman of the Board. With voting in writing, blank votes and votes that have not been expressed are invalid. If the number of votes, concerning people, are equal, a new election will be arranged. Should this happened again, the Chairman of the Board will decide. When the number of votes is equal in a vote for matters, the matter will be looked upon as if it is rejected.
Change of regulations and decomposition of the association
Article 14
14.1 Decisions made to change these Statutory regulations or to disband the association can only be made with two thirds of the valid votes at a General Members Meeting, at which at least half of all members, with the right to vote, is present.
14.2 Is the required number of members is not present in this General Members Meeting, then in a next meeting, which has to be held within two to six weeks after the first meeting, no matter how many members with the right to vote are present, a decision can be made with two-thirds of the votes.
14.3 Those who have asked for a General Members Meeting, because they want it to deal with their suggestions to change the Statutory regulations or to disband the association, have to open a copy of their suggestions to the members. This copy has to put in an appropriate place and it has to be done at least five days before the meeting commences until it finishes.
14.4 The suggestion to change the Statutory regulations or to disband the association has to be mentioned on the agenda of the General Members Meeting. The place where the copy of these suggestions will be laid open has to be announced as well.
14.5 A change of the Statutory regulations does not commence until a written notarized report has been made. Each member of the Board or someone appointed by the General Members Meeting has the right to execute the report, if passing over a survey of the minutes of meeting, in which the change has been decided.
Annual report, accounts and responsibility
Article 15
15.1 The Board has the obligation to keep notes in which the financial position of the association can be made clear at any time.
15.2 The Board shows an annual report to the General Members Meeting about the financial matters that have taken place during the accounting year, within six months after this accounting year, unless they get permission of the General Members Meeting to extend this time. When showing these balances and a list with debts and credits, the board has to explain it, show accounts and responsibilities. Approval of the account and responsibility of the General Members Meeting leads to the discharge of the Board.
Association year
Article 16
The association year commences on the first of July and ends on the thirtieth of June.
Subscription in the association register
Article 17
17.1 The Board has the obligation to subsribe the association in the association register, kept by the Chamber of Commerce, in the area the association holds her seat, and to hand in an authentic copy of the deed, or an authentic certified copy of the deed containing the Statutory regulations at the registration office.
17.2 The Board is responsible for inscribing their names, surnames and place of living of the members of the Board (and others) who can represent the association in and outside the law.
Disbanding the association and a positive balance
Article 18
18.1 When the association has been disbanded, the Board has to handle the equalization. During the equalization all the statements made in these Statutory regulations and those in the household regulations will still be in use as much as possible.
18.2 A possible positive balance will be divided among the members, unless the General Members Meeting decides to use this for different purposes.
Rules
Article 19
19.1 The General Members Meeting is authorized to – on proposition of the Board – draw up or change the rules, which may not contain regulations against the Statutory regulations or the law.
19.2 Decisions to draw up or change the rules can only be made with at least two-thirds of the officially polled votes.
Final Statement
Article 20
The General Members Meeting has as the competence that are not give by law or by the Statutory regulations to any other organ of the association.
END